Document and File Scanning
Whither it is day to day scanning, archive backlog or one off projects, we are here to help.
No two projects are rarely the same. We tailor the service to meet your individual needs.
We can supply archive boxes for your team to load, or our team can load the boxes directly from your existing storage systems - shelfs, filing cabinets or archive room.
You will be assigned one of our project managers (PM) with 24/7 direct access to them.
If you or your colleagues require access to the files once we have them, simply contact the PM who will arrange digital or hard copy versions to be sent to you ASAP.
1 - Preparation
Our team of preparation specialists ensures every piece of paper is quality checked prior to scanning. All staples, clips etc removed, dog eared corners flatted and any torn docs repaired.
2 - Scanning
We only use market leading Kodak Alaris high volume production document scanners.
Double sides, blank page removal, auto rotation, ultrasonic double feed detection, minimum 200 dpi and auto colour all as standard.
Any size up to A3 dimensions.
3 - Data Entry / Indexing / Naming
Optical Character Recognition (OCR) is standard.
Tailored naming conventions to ensure you can retrieve the information quickly and accurately.
Meta Data, CSV files and Data Extraction to ensure you can upload the data in to whatever your chosen electronic filing system.
4 - Cloud data hosting
Your completed scans and meta data, will be returned to you via our secure file transfer cloud system.
What happens next, is tailored to meet your needs.
Once you have received your scans, we will then normally hold the originals for a minimum of 4 weeks. Allowing you and your team the time to review the details, quality and accuracy.
We will then contact you with some choices.
Confidential Shredding
We will securely shred all originals to industry standard BS EN 15713. A certificate of destruction will be provided to you.
All shredded paper is recycled to support ISO 14001 compliance.
Archive Storage
Should you wish to retain the originals for longer, you can arrange to continue to store within our own onsite secure warehouse facility.
Boxes Returned
We can return the original files to you.
Contact us
Telephone: 0141 404 2033
E-mail: info@smcpdigital.co.uk
Address: 3 Lister Place, Hillington park, Glasgow, G52 4HZ